Blockers
Time & Expense — Need to determine how much capacity I can commit to SYH development. Need to create clarity around investment level before pushing forward on new work.
Development — What's Active
Hareem — Updates to invoice format to allow for more flexibility of invoice designs.
Stephen — Azure database updates (SYH-102).
Rollout — Who Needs Attention
Testing Kiper — currently in testing state
Testing Katherine — in Sub-K testing state. Initiate count of hours being put into invoices.
Pending Christa Dove — walking through her requirements
Recent Decisions
Mar 3 — Christa: Cost visibility dashboard needed. Krista sketching dream dashboard. Meet again next week on vendor situations.
Mar 3 — Beta: Alan Zeehick replaces Natasha as beta candidate. 80h/mo T&M, charge code ICA.CHICK.2026. Scott to reach out.
Feb 12 — Dean: Remove complex CP linking. Build weekly burn reports (CP vs charge codes) with daily email delivery.
Feb 11 — Lindsey: 2 ICs + Patriot vendor. Slow-walk implementation, test first.
What is SendYourHours?
SendYourHours (SYH) is a web-based time and invoice management platform built for government contractors. It replaces manual timesheet submission, invoice processing, and Costpoint data entry with a single unified interface. Employees submit timesheets, vendors upload invoices, and project managers approve and route everything — all in one place.
Core Modules
| Module | Description |
|---|---|
| Timesheets | Weekly time entry for ICs and subs. Approval routing, charge code assignment, and timesheet history. |
| Invoices | Invoice creation, editing, scanning/upload, line-item detail, and multi-level approval workflows. |
| Vendor Management | Vendor profiles, vendor invoice templates, and sub-contractor onboarding. |
| Costpoint Integration | Automated upload of approved timesheets and invoices into Deltek Costpoint. Charge code mapping and committed-value tracking. |
| Project Configuration | Project setup, charge code management, budget entry, and role-based access control. |
Platform
| Component | Detail |
|---|---|
| Frontend | Web application at sendyourhours.com (dev: dev.sendyourhours.com) |
| Infrastructure | Azure — SQL database, app services, blob storage |
| ERP Target | Deltek Costpoint |
| Users | Government contractor employees, subcontractors, vendor admins, project managers |
| Priority | Program / Person | Type | Status | Latest | Next Action |
|---|---|---|---|---|---|
| P1 | Sossina | IC Timesheets | Setup | Nora, Mona, Benjamin invited | Double-check w/ Sossina |
| P1 | Dhanila + Salma | IC Timesheets | Pending | What is the project name? | Get project name, charge code |
| P1 | Susan | Timesheets | Pending | What is the charge code? | Get charge code assigned |
| P1 | Matt K (Keiper) | SubK / Vendor | Setup | SYH submitted; Trent invoice; Upload of invoice | Follow up after changes |
| P2 | Katherine Dammerman | Timesheets | Ready | Should be ready to go | Wednesday follow-up |
| P2 | Lindsey Reesing | IC + Vendor | Setup | Demo completed Feb 11; 2 ICs + Patriot vendor | Test timesheet flow; review Patriot invoice format |
| P2 | Brad Alden | Timesheets | Active | Done — ready to go | — |
| New | Alan Zeehick | IC (T&M, 80h/mo) | Beta | Better candidate than Natasha; charge code ICA.CHICK.2026 | Scott to reach out re: beta testing |
| New | Natasha | IC (flat-rate $690/mo) | Pending | Colombia-based; limited ongoing work; awkward fit | Decision after Alan beta results |
| New | Christa (TRAD) | Cost Visibility Dashboard | Setup | Invoicing cycle 60→30 day target; needs cost dashboard | Krista to sketch dream dashboard; meet again next week |
Request to track BD hours across proposal opportunities. BD uses 1 charge code for all people/work — no way to distinguish hours per opp. Mark suggested SYH.
| Name | Status |
|---|---|
| Geoff Hill | Pending |
| Cheryl Hull | Pending |
| Sydney Simone | Pending |
| Meredith Self | Pending |
| Caitlin Osterman | Pending |
| Juwon (Stephanie) Shin | Pending |
| Mary Quinn | Pending |
| Goal | Type | Status |
|---|---|---|
| TRAD division invoices flowing through system | Primary | Setup |
| 5 programs operational | Activation | Setup |
| Matt K managing subcontractor workflows | SubK | Setup |
| SPNTL invoice submission solution | Invoice | Active |
| Major glitches resolved | Stability | Setup |
| Weekly reporting standard template | Reporting | Pending |
| Costpoint roadmap + implementation overview | Costpoint | Setup |
- Scott to start developer time on report end of month
- Krista to sketch dream dashboard
- Krista to run current reports to show Scott
- Meet again next week — vendor situations
- Set up Alan Zeehick's project with both tracking options
- Demo both options to Scott
- Scott to reach out to Alan re: beta
- Natasha decision after Alan results
- Remove complex CP data linking feature
- Create weekly burn reports (CP vs charge codes)
- Set up automatic report delivery (daily email)
- Pre-import PO numbers for timesheet generation
- Create draft table for 4 PMs to review
- Scott to set up as test IC and send Lindsey test hours
- Lindsey to send Patriot invoice for review
- Scott to review Patriot invoice format
- Reach out to ICs for email addresses
Tracking overhead hours per person per month. Goal: reduce overhead burn over time as SYH automates manual processes.
| Name | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
|---|---|---|---|---|---|---|---|---|---|---|
| Matt Keiper | — | — | — | — | — | — | — | — | — | — |
| Sossina Tafari | — | — | — | — | — | — | — | — | — | — |
Stories and observations about where overhead time is actually going — what's manual, what's painful, what SYH should eliminate.
Matt Keiper
No entries yet. Add notes from conversations about where Matt spends overhead time.
Sossina Tafari
No entries yet. Add notes from conversations about where Sossina spends overhead time.
Ideas sourced from conversations with program managers, users, and internal notes.
Vendor Payments
Vendor Payments could be integrated into SYH. Simpler than labor-based Vendor/IC invoices — just an idea.
Ginnie
Accreditation per IC, contract states.
Core invoice format flexibility. Template design touchups, section editing for charge code groupings, and PDF output to match. Hareem is lead dev.
Program manager controls the template experience for their sub-K vendors — which fields appear, which are required, signature blocks, etc. Own sprint, own design cycle.
Invoice file upload, document scanning, and data extraction pipeline.
AI-driven timesheet suggestions and validation logic.
Prototypes not yet assigned to a roadmap theme.